- 1. Create a new sub-group
- 2. Overview different branch catalog structure
- 3. Show, select and order sub-groups
- 4. Check a specific sub-group skill requirements
- 5. Modify a sub-group
- 6. Add skills to a sub-group
- 7. Specify exceptions for skill level requirement
- 8. Compare sub-groups characteristics
- 9. Assign the same requirement to all the sub-groups
Sub-group management
1. Create a new sub-group
Sub-group shall be created with the button "New sub-group".
Access the Sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail" where you want to create a sub-group
At the main page click on the button "New sub-group" situated at the right side of the page.
Button "New sub-group" opens a pop-up where the group needs to be selected and the name of the sub-group needs to be defined.
After selecting the group to which the sub-group will be created, all the sub-groups within the selected group will appear in the first "read-only" field and the number of group skills will be shown. When the group name is entered click on the button "Save".
The new sub-group will appear in the main table after it is created together with the number of skills inherited from the group.
Sub-group management
2. Overview different branch catalog structure
Different branches can be overviewd in the general summary page.
Access the Sub-group management widget which leads you to the summary page.
Summary page is consisted of three main parts: filter, main and summary table.
Branches can be filtered by name. For example, if the word "corporation 1" is entered the main table will show the branch containing this word in its name.
Information contained in the main table includes: branch name, number of sub- groups, number of job specs, number of job positions, number of resources and number of skills.
Summary table gives a general overview of the all information presented in the main table. This table presents a total number of: branches, sub-groups, job specs, job positions, resources and number of skills.
All the information presented in the general summary page can be represented graphically, exported in a spreadsheet or printed.
Sub-group management
3. Show, select and order sub-groups
All sub-groups can be viewed in the main table together with the detailed information containing: the group they belong to, number of job specs, number of job positions, number of resources, skills and inherited skills per sub-group. Moreover, the data can be filtered.
Access the sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Main page is consisted of three main parts: filter, main and summary table.
Sub-groups can be filtered by group and name. For example, if the word "management" is entered the main table will show all the sub-group containing this word in its name.
Each of the coumns in the main table can be sorted either alphabetically or numerically. For example, clicking on the column "Sub-group skills" will sort the data numerically.
Summary table can be used for the statistical purposes. For example, if you need to calculate the average number of skills per sub-group the data can be used from the table. The 1st column gives the total number of sub-groups and the last column gives the total number of skills. Dividing those two values will give the average number of skills per sub-group.
Sub-group management
4. Check a specific sub-group skill requirements
Sub-group skill requirements can be seen in the tab "Details" which are posted per sector.
Access the sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Select a desired sub-group in the main page by clicking on "Detail".
Select tab "Skills" in the detail page.
Skill requirements are presented in the table and which gives an information about the sector (Professional in this case), skill name, area, expected level of the skill and the possible exceptions of the expected level for some role profiles.
Sub-group skills requirements can be exported in a spreadsheet or printed.
Sub-group management
5. Modify a sub-group
Sub-groups can be modified or deleted if necessary.
Access the sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Select a desired sub-group in the main page by clicking on "Detail".
In the detailed page click on the button "Modify" which will open a pop-up.
Change the name of the sub-group and click on the button "Save" to confirm the change.
If you want to delete the sub-group, simply click on the button "Delete". Bear in mind that the sub-group needs to be empty in order to be deleted, meaning that it cannot contain any job specs nor the skills.
Sub-group management
6. Add skills to a sub-group
Each sub-group can contain skills from the skill catalogs, both the general and the branch.
Access the sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Select a desired sub-group in the main page by clicking on "Detail".
Select tab "Skills" in the detail page where you will see the buttons "Add skill" and "Modify".
Click on the button "Add skill" and a pop-up will appear. In this pop-up names of the skills can be selected with the expected level of the skill. When all the information is added, click on the button "Save".
Click on the button "Modify" and a pop-up will appear. In this pop-up the expected level of the skills can be changed. On the other side, skills directly added to the sub-group can be deleted but not the inherited skills. To confirm the action, click on the button "Save".
Sub-group management
7. Specify exceptions for skill level requirement
Each skill can have exceptions in regard to a certain role profile.
Access the sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Select a desired sub-group in the main page by clicking on "Detail".
Select tab "Skills" in the detail page where you will see the button "Define exceptions".
Click on the button "Define exceptions" and a pop-up will appear. At first, this pop-up will contain a field displayig role profiles if they already have defined exceptions and an option to select another role profile to which you want to define some new exceptions.
When a role profile is selected, a table with sub-group skills will appear. Here an exception for the selected role profile can be defined which value needs to be different than the value of the expected level. To confirm the change, click on the button "Save".
Sub-group management
8. Compare sub-groups characteristics
Skill tree allows one to have a tree representation of the sub-group skills where a certain skill can be added to more than one sub-group.
Access the Sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Within the main page click on the button "Tree" which will open a sub-group tree.
To add a skill to more than one sub-group, select desired sub-groups and click on "Add new skill".
Insert a skill name which does not belong in the selected sub-groups. Select an expected skill level and click on "Add Skill".
By clicking on the selected sub-groups, a list of skills will appear including the new added skill. To confirm the action, click on button "Save".
Sub-group management
9. Assign the same requirement to all the sub-groups
Skill tree also allows modification of the skill expected level for different sub-groups.
Access the Sub-group management widget which leads you to the summary page.
Select a desired branch in the summary page by clicking on "Detail".
Within the main page click on the button "Tree" which will open a group tree.
Click on the sub-group names for which the same skill requirement needs to be made.
In the skill list, find the same skills which need to have the same expected level (or to be deleted).
Change the expected level of the required skills to the same value (or delete the skills) and click on the button "Save".