- 1. Overview macro data on job positions in different branches
- 2. Overview macro data on job positions in different sites
- 3. Overview of the list of job position
- 4. Create a new job position
- 5. Create multiple job positions
- 6. Modify a job position
- 7. Add skills to a job position from the general and the branch skill catalog
- 8. Job position update
Job position management
1. Overview macro data on job positions in different branches
Different branches can be overviewd in the general summary page.
Access the Job position management widget which leads you to the general summary page.
General summary page is consisted of three main parts: filter, main and summary table.
Branches can be filtered by name. For example, if the word "corporation 1" is entered the main table will show the branch containing this word in its name.
Information contained in the main table includes: branch name, number of job positions, number of resources and number of skills.
Summary table gives a general overview of the all information presented in the main table. This table presents a total number of: branches, job positions, resources and number of skills.
All the information presented in the general summary page can be represented graphically, exported in a spreadsheet or printed.
Job position management
2. Overview macro data on job positions in different sites
Different sites can be overviewd in the branch summary page.
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the general summary page by clicking on "Detail".
Branch summary page is consisted of three main parts: filter, main and summary table.
Sites can be filtered by name. For example, if the word "plant 5" is entered the main table will show the site containing this word in its name.
Information contained in the main table includes: site name, number of job positions, number of resources and number of skills.
Summary table gives a general overview of the all information presented in the main table. This table presents a total number of: branches, job positions, resources and number of skills.
Job position management
3. Overview of the list of job position
All job position can be viewed in the main table together with the detailed information containing: the group/sub-group/job spec they belong to, number of resources, skills and inherited skills per job spec. Moreover, the data can be filtered.
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the general summary page by clicking on "Detail".
Select a desired site in the branch summary page by clicking on "Detail".
Job positions can be filtered by group, sub-group, job spec and name. For example, if the word "senior" is entered the main table will show all the job spec containing this word in its name.
Each of the columns in the main table can be sorted either alphabetically or numerically. For example, clicking on the column "Job spec inherited skills" will sort the data numerically.
Summary table can be used for statistical purposes. For example, if you need to know the average number of job position skills or the total number of resources. Scroll down to see the summary table.
Job position management
4. Create a new job position
Job position shall be created with the button "New job position".
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the general summary page by clicking on "Detail".
Select a desired site in the branch summary page by clicking on "Detail".
At the main page click on the button "New job position" situated at the right side of the page.
Button "New job position" opens a pop-up where role profile needs to be selected. If you know the name of the job spec you can insert the name of the job spec, othervise use the advanced search to select a group and sub-group. The name of the job position needs to be defined.
After selecting all the necessary information, all the job positions within the selected job spec and role profile will appear in the first "read-only" field. In the second "read-only" field a job position description will be created. Make sure not to repeat the name of the existing job position and click on the button "Save".
Job position management
5. Create multiple job positions
"Multiple creation" button is used to create all or only several job positions by selecting job specs and role profiles from a matrix.
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the general summary page by clicking on "Detail".
Select a desired site in the branch summary page by clicking on "Detail".
At the main page click on the button "Multiplie creation" situated at the right side of the page.
Button "Multiplie creation" opens a pop-up where a set of job specs and role profiles need to be selected. They can be selected all (with the button "Select all") or one by one.
The entities can be also filtered via filters "Role profile" and "Job spec". After selecting a set of job spec and role profiles, click on button "Save" to create new job positions. Names of the new job positions will be defined as the combination of the nemes from role profile and job spec.
Job position management
6. Modify a job position
Job position can be modified or deleted if necessary.
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the general summary page by clicking on "Detail".
Select a desired site in the branch summary page by clicking on "Detail".
Select a desired job position in the main page by clicking on "Detail".
In the detail page click on the button "Modify" which will open a pop-up.
Change the name of the job position and click on the button "Save" to confirm the change.
If you want to delete the job position, simply click on the button "Delete". Bear in mind that the job position needs to be empty in order to be deleted, meaning that it cannot contain any resources nor the skills.
Job position management
7. Add skills to a job position from the general and the branch skill catalog
Each job position can contain skills from the skill catalog.
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the summary page by clicking on "Detail".
Select a desired site in the branch summary page by clicking on "Detail".
Select a desired job position in the main page by clicking on "Detail".
Select tab "Skills" in the detail page where you will see the buttons "Add skill" and "Modify".
Click on the button "Add skill" and a pop-up will appear. In this pop-up names of the skills can be selected with the expected level of the skill. When all the information is added, click on the button "Save".
Click on the button "Modify" and a pop-up will appear. In this pop-up the expected level of the skills can be changed. On the other side, skills directly added to the job position can be deleted but not the inherited skills. To confirm the action, click on the button "Save".
Job position management
8. Job position update
This is an important requirement which allows managers to make a decision wheighter one wants to update skills of a certain job position. This may happen when, in the higher instances, some skill is added, modified or deleted.
Access the Job position management widget which leads you to the general summary page.
Select a desired branch in the summary page by clicking on "Detail".
Select a desired site in the branch summary page by clicking on "Detail".
Select a desired job position in the main page by clicking on "Detail".
Select tab "Update" in the detail page where you will see all skills which need to be updated.
Update type can be: added, removed and modified. By clicking on the button "Update" the change will be accepted and the page needs to be refreshed for the change to be visible.